Academic Policies

Academic Honesty Policy

Students caught in the act of plagiarism or cheating will be placed on probation until the end of the program and will be required to complete a student success plan. Unless expressly allowed by the instructor, using generative AI tools to complete an assignment, lab, or exam is not permitted and is also a violation of this policy. Repeat offenses may result in immediate dismissal.

Clock Hour/Credit Hour Conversion System

A clock hour is defined as 50 minutes of instruction in a 60-minute period. A credit hour is defined as an amount of work represented in intended learning outcomes and verified by evidence of student achievement for academic activities as established by the institution comprised of the following units: didactic learning environment, supervised laboratory setting of instruction, externship, and out-of-class work/preparation.

One quarter credit hour equals 30 units comprised of the following activities:

1. One clock hour in a didactic learning environment = 2 units

2. One clock hour in a supervised laboratory setting of instruction = 1.5 units

3. One hour of externship = 1 unit

4. One hour of out-of-class work and/or preparation for the didactic learning environment or supervised laboratory setting of instruction that are designed to measure the student’s achieved competency relative to the required subject matter objectives = 0.5 units

For financial aid purposes, the above conversion factors do not apply.

Attendance Policy

Attendance is mandatory. Students should refer to their enrollment agreement for class start and end times. 

Instructor Notification

Students are required to notify the instructor before the scheduled start time each day they are absent or late. Failure to notify the instructor on the day of a tardy will result in a written advising (1st occurrence), and probation (2nd occurrence). Failure to notify the instructor on the day of an absence will result in immediate probation. 

If a student fails to notify the instructor of an absence or tardy, the instructor is responsible to reach out to the student by the first scheduled break time via phone and/or email. Once the instructor has tried to contact the student, the instructor notifies the attendance coordinator and the assigned dean. If the student has not shown up for class or contacted the instructor by the scheduled lunch time, the assigned dean contacts the emergency contact. The student will be dismissed after three consecutive days of unexcused absences without notification.

Clocking In

Students are required to clock in each day when arriving and clock out when leaving, at any time of the day other than at stated break periods. Student attendance is recorded using an electronic time management system. The time displayed on the time clock is the time that will be recorded. Students are provided an ID scan card on the first day of class. The cost to replace the ID scan card is $5.

Points

A student will accrue one point per occurrence for missing under three hours of scheduled class time in a day.  For example, missing one hour in the morning equals one point and missing an additional hour in the afternoon on the same day equals two points (one point for the morning, one point for the afternoon).  If a student misses more than three hours of scheduled class time in a day, the student will accrue three points. Once a student has accrued eight or more points in a term, the student is placed on attendance probation for the remainder of the term.  If a student accrues additional points while on attendance probation, the student may be subject to immediate dismissal.

Students are limited to two one-point occurrences in a month. For example, if a student misses one hour of scheduled class time (accruing one point) on the 16th day of a given month, the student will only be allowed one more one-point occurrence until the 16th day of the following month.  At the third one-point occurrence in a month, the student will be placed on probation for one month or until the end of the term, whichever comes first, and may not accrue any points during the probation period.  If additional points are accrued during that month, the student’s probation will be extended to the end of the term.  Any points accumulated after the probation has been extended may result in immediate dismissal.

If a student misses scheduled class time without clocking out, the student’s instructor will notify the attendance coordinator, who will document the missed time.

Class Cut

A class cut is defined as not being present during scheduled class time at other than stated break periods or leaving class prior to the end of the scheduled instruction period without instructor permission.

Scanning another student’s card will result in dismissal of all parties involved. Grades, financial aid, and other agencies sponsoring students depend on accurate records of attendance.

Emergency Absence
An emergency absence is defined as an officially excused period, while maintaining the status of student. An emergency absence request must consist of two (2) or more school days and must meet one of the following conditions:

1. Medical restriction
2. Funeral for immediate family member
3. ER visit for student or immediate family member

Requests for other reasons may be granted in extraordinary circumstances with approval from the vice president of academic affairs or associate dean of education. An emergency absence request will not be granted for failure to make satisfactory academic progress.

A request for emergency absence must be made to the vice president of academic affairs or associate dean of education. Time away from school for an emergency absence will not be subject to point accrual. The written request to the vice president of academic affairs or associate dean must include dated third-party verification of the reason for the emergency absence as well as a typed letter outlining the reason for the request. The Financial Aid Office will be notified immediately when the student is granted an emergency absence. An emergency absence will be for a maximum of 16 school days. Failure to return to class following the emergency absence may result in dismissal. Emergency absence requests must be submitted within five school days of returning to class. Only one emergency absence may be granted per term for each student.

Military Service
Active military service members may apply for excused leave while maintaining the status of student. A military leave request must consist of one (1) or more school days. A military leave request must be submitted to the education department, including third-party documentation (orders to report) as well as a typed letter outlining the reason for the request. The Financial Aid Office will be notified immediately when the student is granted military leave. Military leave will be for a maximum of 16 school days. Failure to return to class following military leave may result in dismissal.

Make-Up Work

Make-up work will be available for the following reasons: medical emergency, military leave, or other approved family crisis. To request make-up work, the student must provide the instructor with third-party verification of the reason for the absence.

The following types of make-up work are allowed: textbook assignments, quizzes, tests, projects, and lab work.

Religious Accommodations Policy

Perry Technical Institute will make good faith efforts to provide reasonable religious accommodations for students to observe religious holidays. This policy will apply to students who have sincerely held religious practices or beliefs that conflict with a scheduled course/program requirement. Students requesting religious accommodation should submit a written request directly to their department head within the first two weeks of the beginning of the quarter.

Being absent from class or other educational responsibilities does not excuse students from keeping up with any information shared or expectations set during the missed class. Students are responsible for obtaining any materials and information provided during their absence. The student shall work with the instructor and department head to determine a schedule for making up missed work.

Examples of religious accommodations may include rescheduling of an exam or giving a make-up exam for the student in question, altering the time of a student’s presentation, and allowing extra-credit assignments to substitute for missed class work or arranging for an increased flexibility in assignment due dates.

Course Identification System

Courses have titles represented by letters and numbers. The first few letters refer to the program, and the first number of the following three numbers represents the year. Note: Course crossover may occur in some programs.

Lettering System

Standards of Progress Policy

Grading

The progress or grading system by which a student will be evaluated is as follows:

An incomplete “I” grade is a temporary grade which may be assigned due to extenuating circumstances beyond the student’s control, and with prior approval from the student’s instructor, department head, and vice president of academic affairs/associate dean of education. An incomplete may only be assigned if the student has completed at least 60% of the course and is passing at the time of the request. An incomplete may not be assigned due to failure to make satisfactory academic progress or to allow a student additional time to raise a grade. Students will not be permitted to begin the next quarter of the program until all incomplete grades for previous quarters have been resolved. Before an incomplete grade is given, an incomplete contract must be signed by the student, instructor, and vice president of academic affairs/associate dean of education. Students must resolve incompletes by the date listed in the incomplete contract, which will be no later than one year from the end date of the term in which the incomplete was assigned. Students who do not resolve their incompletes before that date will be assigned the grade they would have earned with no credit given for missing assignments.

Students may view their grades or print an unofficial transcript through my.perrytech.edu at any time. A copy is sent to the student’s counselor (if applicable) at the end of each term and the documentation is maintained in the school’s database.

Grade Appeal Policy

A student who wishes to appeal a grade must submit a letter to the vice president of academic affairs within 10 business days of the completed term. The letter must describe all circumstances deserving further consideration. The burden of proof in an appeal lies with the student. The vice president of academic affairs will convene an appeal committee consisting of the department head, instructor, and a designated representative of the school to review the appeal. The student will be notified within one week of the official appeal decision.

Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) is defined as completing each quarter with a minimum term GPA of 2.0, and the minimum grades established for each subject within the department. The student must make SAP to remain eligible for continuous enrollment under regular student status. Students who are at risk of failing to make SAP will be placed on advising and/or probation. A student is graded not only on test scores and homework, but also on participation in class, attendance, performance in lab, and conduct. With instructor discretion, students will be allowed to make up work for extenuating circumstances.

Students must complete each quarter with a minimum GPA of 2.0, and the minimum grades established for each subject within the department.

Repeating Quarters

A student failing to successfully complete the quarter may petition to repeat the quarter. Upon successful completion of the repeated quarter, the student will be granted the grade for the quarter successfully completed in lieu of the previous grade.

No student will be allowed to repeat quarters that result in a total time of enrollment exceeding 1.5 times the specified time for the program. Repeating quarters may affect financial aid eligibility.

All failures requiring the retake of courses will be charged the current academic year quarterly rate.

Academic Forgiveness

Students who have interrupted their attendance at Perry Technical Institute and changed academic programs may petition for Academic Forgiveness. Students must complete one quarter of their new program with a minimum cumulative GPA of 3.0 to be eligible. Grades previously earned will still appear on the transcript but will no longer be included in the grade point average calculation. Students who wish to petition for Academic Forgiveness should submit an Academic Forgiveness Request form to the Registrar’s Office.

Transfer/Change of Program

Students wishing to change the program they are enrolled in must complete a new enrollment application and may be required to retest and meet with the vice president of academic affairs or associate dean. Enrollment requirements for the new program the student wishes to pursue will apply. Transfer students will not be given preferred status, and enrollment in a different program is available on a first-come, first-served basis.

Please see the transfer of credit policy regarding transferring credits outside the institution.

Disciplinary Hierarchy

Faculty members will regularly monitor their students’ performance in class and provide advising as necessary or requested. If a student has not met the criteria of satisfactory progress in the areas of conduct, attendance, or academics at any point during the term, the following hierarchy will be observed when applicable:

1. Verbal warning

2. Advising

3. Probation

4. Last chance agreement

A student is encouraged to meet regularly with their instructor while on probation. A copy of the signed document will be given to the program counselor (if applicable) and the original will be filed in the student’s file. While on probation, a student remains eligible to receive Title IV funding. If the student has not achieved satisfactory academic progress by the end of the probation term, he/she may be dismissed.

The school reserves the right to dismiss students who have exceeded three probations.

Receiving three probations during the duration of a training program will result in a last chance agreement. Once a student is placed on a last chance agreement, any subsequent probation may result in immediate dismissal from the program. Should the student pursue re-enrollment, the last chance agreement will remain in effect (unless restarting a new program from quarter one).

Graduation Requirements

1. Completion of:

   69.5 credit hours for Agricultural & Diesel Equipment Technology

   76.5 credit hours for Automotive Technology

   116.0 credit hours for Business Technology & Accounting

   72.0 credit hours for Construction & Carpentry Technology

   177.0 credit hours for Electrical Technology

   169.0 credit hours for Heating, Ventilation, Air Conditioning & Refrigeration Technology

   134.5 credit hours for Information Technology & Communication Systems

   159.0 credit hours for Instrumentation, Automation & Robotics Technology

   74.5 credit hours for Medical Assistant

   77.0 credit hours for Medical Office Administration & Coding

   72.0 credit hours for Plumbing Technician

   75.0 credit hours for Precision Machining & Manufacturing

   77.0 credit hours for Welding Technology

2. Maintain satisfactory progress with a minimum grade point average of 2.0

3. Maintain satisfactory attendance record

4. Maintain proper student conduct

5. Full payment or satisfactory arrangement to fulfill all financial obligations

Credentials Awarded

Business Technology & Accounting and Information Technology & Communication Systems students who satisfactorily complete their course of training are granted Associate of Applied Science degrees. Students in all other programs who satisfactorily complete training are granted Certificates of Completion.

Transcripts

Currently enrolled students can receive official copies of their transcripts at any time at no charge by requesting a copy in person or emailing registration@perrytech.edu from their school email account. Former students who would like copies of transcripts will be charged $4.15 for each electronic transcript and $8.40 for each official transcript. Transcripts can be ordered online through the National Student Clearinghouse at www.getmytranscript.org. Current and former students can access their unofficial transcript free of charge at any time at my.perrytech.edu.